There can be many reasons as to why you want to manually change a vacation balance. Sometimes, an employee is given extra vacation days/hours, other times, it might be deducted. With validity dates, you can even decide which specific dates the correction should be taken into account. Let's take a closer look:

There are two important fields in the manual correction flow: Available from and Available to. With these fields, you'll have more control over the dates where the corrected amounts should be taken into account. They are populated with a default date, however, you can select a different date by clicking in the date field.

Start by navigating into the user card of the employee whose vacation balance should be corrected. Head into the tab Vacation Balances:

Click on the three small dots inside the vacation balance card that you want to correct. You'll have the option to either correct available balance, or transfer balance. Select Correct available balance. A correction card will appear, as shown in this GIF:

Here, you select whether you want to add or deduct the balance, and the amount of days. You can also add a comment, to explain the reason behind the correction.

In Available from, you can decide to make the correction available from the current date or from a past/future date. In Available to, you can decide until when that amount is available. Press Submit to apply the changes.

After the correction is submitted, a success message will be displayed on top of the vacation balance card:

Note: If you are on the current date (today), and make a correction available from at a future date, you will need to navigate to that date to visualize the amount in the correction line. The success message will always show the date from when the amount will be available.

Once a correction is made you, can visualise it in the Balance history and in the employee Logbook through the History tab in the user card:

Head into the user card and go to the balance history where you can see the details about the manual corrections that have been made for the employee. Here you can see the following information:

💡 Do you want to know more about the balance history? You can read more in this article: All about the vacation balance cards.

Head into the employee's user card, and click on the History tab. You will be redirected to the users logbook, where you can click on From Vacation Planner, to view any corrections made for this user:

Made an error? The Edit function in the correction details in the balance history will edit your correction.

When editing a correction, it might be that you’ll see a comment from when the original correction was made. You can choose to either edit the previously added comment or leave the previous comment as is.

Also, when editing you can change the date in available to, but the date on available from cannot be edited. If you still need to change the available from date you need to delete the correction entirely and make a new one instead. We’ll learn how to delete a correction in the next section of this article.

1. Click on the three dots next to the correction you wish to edit, and press Edit. A correction window will appear, as shown in the GIF below:

2. Make your corrections, and finish by pressing Edit correction.

3. A green success-banner will notify you that the correction has been saved 🎉

Made an error that you want to delete entirely? The Delete function in the correction details in the balance history will remove your correction.

💡 Note: To avoid any confusion at a later stage, it is required to add a comment when deleting a correction.

1. Click on the three dots next to the correction you wish to delete, and press Delete. A correction window will appear, as shown in the GIF below:

2. Add the reason for deleting the correction in the comment field, and press Delete correction.

3. A green success-banner will notify you that the correction has been saved 🎉

If the period where you are making a correction contains an incoming transfer/extension from the previous period, the amount will be deducted from the amount transferred/extended.
​Note: In order to have the amount to be deducted from the extension/transfer, the deduction should have a valid to date before the expiration date.

The default date in Available from

The default date in Available to

You can change the default date by clicking in the date field and selecting another date. However, it is not possible to select a date before the user's start date or after the user's end date. But don't worry - these days are greyed out in the calendar and are not possible to select, so you won't be able to do a mistake 👍

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