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There can be many reasons as to why you want to manually change a vacation balance. Sometimes, an employee is given extra vacation days/hours, other times, it might be deducted. With validity dates, you can even decide which specific dates the correction should be taken into account. Let's take a closer look:

There are two important fields in the manual correction flow: Available from and Available to. With these fields, you'll have more control over the dates where the corrected amounts should be taken into account. They are populated with a default date, however, you can select a different date by clicking in the date field.

Start by navigating into the user card of the employee whose vacation balance should be corrected. Head into the tab Vacation Balances:

Click on the three small dots inside the vacation balance card that you want to correct. You'll have the option to either correct available balance, or transfer balance. Select Correct available balance. A correction card will appear, as shown in this GIF:

Here, you select whether you want to add or deduct the balance, and the amount of days. You can also add a comment, to explain the reason behind the correction.

In Available from, you can decide to make the correction available from the current date or from a past/future date. In Available to, you can decide until when that amount is available. Press Submit to apply the changes.

After the correction is submitted, a success message will be displayed on top of the vacation balance card:

Note: If you are on the current date (today), and make a correction available from at a future date, you will need to navigate to that date to visualize the amount in the correction line. The success message will always show the date from when the amount will be available.

If the period where you are making a correction contains an incoming transfer/extension from the previous period, the amount will be deducted from the amount transferred/extended.
​Note: In order to have the amount to be deducted from the extension/transfer, the deduction should have a valid to date before the expiration date.

The default date in Available from

The default date in Available to

You can change the default date by clicking in the date field and selecting another date. However, it is not possible to select a date before the user's start date or after the user's end date. These days are greyed out in the calendar, visualizing that you cannot select these specific dates.

At the moment, it is not possible to visualize the comments and the list of corrections made in the user card. However, you can still see them in the balance details in the vacation planner, and in the employee Logbook through the History tab in the user card:

Head into the vacation planner and click on the balance field for the employee you want to see balance details from:

Head into the employee's user card, and click on the History tab. You will be redirected to the users logbook, where you can click on From Vacation Planner, to view any corrections made for this user:

Made an error? The Reset function in the balance details in the vacation planner will reset your corrections.

💡 Important note: The reset button will reset all calculations and transfers made in the holiday period, so you might risk resetting previous corrections as well, if any. If you are unsure whether or not there have been made corrections in the past, we advise you to instead correct the balance again from the user card, and leave a comment that the correction is due to an error.

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